Ickleford Squash Club Constitution
1.	Name
The club will be called Ickleford Squash Club and will be a section of Ickleford Sports and Recreation Club (herein after referred to as the Main Club).  The club will be affiliated to England Squash and Racketball.
2.	Aims and objectives
The aims and objectives of the club will be:
•	To offer coaching and competitive opportunities in squash
•	To promote the sport of squash 
•	To ensure a duty of care to all members of the club
•	To provide all its services in a way that is fair to everyone
•	To ensure that all present and future members receive fair and equal treatment
3.	Membership
Membership should consist of officers and members of the club.
All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted and the policies and rules of the Main Club.
Members will be enrolled in one of the following categories:
•	full member
•	off-peak member
•	junior member
•	family member
•	life member
4.	Membership fees
Membership fees will be set annually and determined by the Management Committee.
Fees will be paid by annual subscription.
5.	Officers of the club
The officers of the club will be:
•	Chair
•	Secretary
•	Treasurer
Officers will be elected annually at the Annual General Meeting.
6.	Committee
The club will be managed through the Management Committee consisting of:
•	Each of the officers of the club as detailed in Section 5.
•	Up to 3 general members of the club
Only these posts will have the right to vote at meetings of the Management Committee.
The Management Committee will be convened by the Secretary of the club and held no less than twice per year.  Normal club members may attend and participate in discussions at Management Committee meeting, but will not be eligible to vote.
The quorum required for business to be agreed at Management Committee meetings will be 50 per cent of the committee, at least one of which must be an officer of the club.  Voting on issues will be decided by a simple majority, with the Chair having the deciding vote in the case of a tie.
The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.
The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
7.	Finance
All club monies will be banked in an account held in the name of the club.
The Club Treasurer will be responsible for controlling the finances of the club.
The financial year of the club will end on: 31 August.
A statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
Any cheques drawn against club funds should hold the signatures of the Treasurer plus at least one other officer.
8.	Annual general meetings
Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.
The AGM will receive a report from officers of the Management Committee and a statement of the accounts.
Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
Elections of officers are to take place at the AGM.
All members have the right to vote at the AGM.
The quorum for AGMs will be 20% of the membership.  However, lack of a quorum shall not prevent the election of officers.
Any member of the Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
9.	Discipline and appeals
All complaints regarding the behaviour of members should be submitted in writing to the Secretary.  The member against whom the complaint has been made will be informed in writing within 7 days of receipt of the complaint by the Secretary.
The Management Committee will meet to hear complaints within 30 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 20 days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 30 days of the Secretary receiving the appeal.  The outcome of this appeal will be final and binding.
10.	Dissolution
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will become the property of the Main Club.
11.	Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.

Declaration
Ickleford Squash Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.
SIGNED: 							DATE:
NAME:
POSITION: Club Chair
SIGNED: 							DATE:
NAME:
POSITION: Club Secretary